National Capital Area Council - NCAC Unit Charter Renewal

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How to start a new registration.
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My Account - Part 2
Importing, Managing, and Using a Personal Roster
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NCAC Unit Charter Renewal

Event Details

No Registration Needed

The 2024 Annual Membership Renewal Handbook is your guide to the annual recharter process. With the assistance of your unit commissioner, this booklet will lead your unit step by step through rechartering your unit.

2024 Annual Membership Renewal Handbook – Updated 22 Aug 2023

Before beginning the annual membership renewal process, read the handbook above, collect all member information. To start the renewal processes, click on the link below.

NCAC Renewal Training Presentations

By using the power point presentation, you will be able to prepare and complete the annual membership renewal paperwork with minimal effort.  Membership Renewal For Units slide deck (revised 10 Sep 2023).

Charter renewal dates and time period

Units begin the renewal process in August and September.  Units begin data input into Internet Advancement on 2 October and submit electronically no later than 23 October.

Membership renewal package submittal procedure

Please submit your membership renewal package electronic directly to the Council Registrar once it approved by a member of the Unit Key 3.  It is recommended that you pay by a unit check to the Council office.  If paying by a check turn that in to the Unit Commissioner or District Executive.  Print your Membership Renewal Application for your unit files and send a copy to your Unit Commissioner or District Commissioner.  You do not need to turn-in a printed copy to Council.

When the registrar processes charters for the new charter year, unit and member expiration dates are updated in Organization Manager of

District charter renewal points of contact

District Renewal POC Email Phone
Potomac George Gadbois 301-440-9248
Seneca Loland Alex Pranger

White Oak

Mary Abe
Mike Holder


Francis Scott Key David Roberson 301-865-6276
Patuxent Carolyn Miller 301-455-8761

Western Shore

Melanie Anthony 757-739-6740

US Virgin Island

Dylan Smith


Goose Creek

Thomas Price 626-372-6787


John Colwell



John Wallace 571-723-5395
Aquia John Patrick 540-809-8337
Mattaponi Wendy Latella 571-484-1917
Prince William Chuck Wilkinson 703-677-7832
Piedmont John McCann 540-718-5159
Chain Bridge Karl Gerdes 703-489-6518
Colonial Linda Hill 571-239-1741
George Mason Rus Pittman 571-643-4926
Old Dominion      

Lee Cass
Ken Gaul


Washington, DC Greg Fairbanks 571-332-3626
Direct Service Gary Garay 540-318-7553


Unit rechartering forms

The following forms are available to assist units in the rechartering process.

The latest youth and adult applications are downloadable at:

2023 JTE forms are at

Forms for ALL Traditional Units – Packs, Troops, Teams, Crews, Ships

Exploring renewal forms

When & Where
Charter Renewal Information
John Patrick, Council, ACC for Recharter
Wednesday 09-06-2023 12:00 AM ET to
Wednesday 01-31-2024 11:59 PM ET Past
More Information