Camporee Staff

Camporee Co-Chairman: Mike Zemienieuski

Camporee Co-Chairman: Kirsten Misfieldt

Health & Safety Chairman:

Event Details

Date: October 27th- October 29th 2023

Location: Izaak Walton League

2150 Trailsend Ln, Chesapeake, VA 23323

Cost: Youth & Adult - $15/person

Register by October 25th , 2023

On-site registration will NOT BE ACCEPTED

General Activity Summary

Scouts will spend a fun-filled weekend practicing and demonstrating basic Scout camp skills. The Units will compete to win the Traveling District Trophy by earning points during Patrol and Unit cooking related challenges.

Activity Details

1) Each unit will complete to earn points by participating in patrol and unit cooking challenges. Units will provide all the needed ingredients for the cooking events.

2) Each Units campsite will be inspected and points will be earned for proper organization and setup.

3) Each unit will earn points for Scout Spirit, participating in the Saturday Campfire and Scouts Own Service.

4) Saturday evening, the Packs attend the Cuboree will Trick or Treat at the Troops camp site. Each Troop will be judged on the Halloween decorations at their sites. Decorations are to fun and spooky, but may not be graphicly violent or have an horror theme.

5) A Scoutmasters cookoff will be held Saturday afternoon, points will be added to the Troops score for participation.

· A supplemental leaders guide will be published with specific details on the cooking challenges and judging criteria.

Registration

All units will register via BlackPug.  Day-of-event or on-site registrations will NOT be accepted. For registration questions, contact Mike Zemienieuski at mzemienieuski@gmail.com or (757) 617-7440.

Campsite Assignments

The Camporee team will assign campsites based on registration date and the size of the unit. More than one unit may be assigned to a campsite.

Please note on your registration if Power is required for medical purposes only.

Preparation for Arrival

Please review the administrative procedures and the program health/safety/security needs of both the Camporee and your unit, well in advance, to ensure participant understanding. Please ensure that all participants are registered Scouts, registered adult leaders, or parents/guardians. Please ensure all attending adult leaders are up-to-date with their Youth Protection Training. Please ensure that you have and bring all the necessary permission slips, medical forms, medications, and unit roster.

Check-in

Check-in will begin at 5:30 pm. (NO EARLY CHECK-IN) All units must check-in at the entry to the camp to receive their campsite assignment, event paperwork, and turn in their unit rosters. All Units are required to attend the leaders’ meeting on Friday evening during which time updated unit rosters will be turned in.

Medical

It is the Unit’s responsibility to have an Annual Health and Medical Record (Sections A & B only) and a unit-provided Activity Permission Slip for each participant. The Camporee Staff will only verify that these forms are in the possession of the unit leader. Individuals without medical forms will not be allowed to stay. All medications, including over-the-counter and prescription medications, brought to camp are the responsibility of the unit leader.

Parking

Park ONLY in designated parking area or overflow lots, parking in or near the campsites is not permitted. Units will be allowed to drive to the campsite area to drop off gear. Driving inside the campsites is not permitted. Trailers may be parked at the entrance to the campsites for the duration of the Camporee. NO vehicles are allowed to remain in camp after unloading gear. The only vehicles permitted in camp are the medic, essential staff to transport needed items to their program area, and people with special needs (coordinated with Camporee Chairman). Units will lose 20 points from their campsite inspection if any vehicles are parked in their camping area.

Leaders’ Meeting

The Leaders’ Meeting and Cracker Barrel will be held on Friday night. Each Unit’s senior youth leader and one adult leader are required to attend the meeting. The meeting will take place at the Shelter at 9:00 pm on Friday night. There will be a Cracker Barrel for all staff and unit leaders directly following the Leaders’ Meeting on Friday night.

Visitors

Visitors and families are welcome and encouraged to visit the Camporee on Saturday. Visitors must depart camp following the campfire. All visitors must check-in on Saturday.

Awards

Camporee Patch – A patch will be distributed to recognize all Scouts and adults who have qualified or participated in the Camporee. One patch per paid Scout or adult is included in the registration fee.

Three Rivers District Traveling Trophy – Recognition will be given to the Units based on their campsite inspection score, competition events’ scores, and display of Scout Spirit. Awards will be announced at Sunday Morning Colors. See Appendix G for criteria.

Scouts’ Own Service

A Scouts’ Own worship service will be held Sunday. All Scouts and adults are encouraged to attend.

Clean-up & Check-out

All units are expected to clean their campsite area and latrine. Additionally, all units will be assigned a program area to help clean. Prior to departure all units will check-out with camporee staff. Please do not leave camp before your site has been inspected.

First Aid

Units are expected to provide their own first aid for minor problems. For more serious problems or injuries, notify the Health & Safety Chairman.

Emergency Situations

In the event of an emergency during the Camporee (extreme weather, lost Scout, etc...), the Camporee Staff will utilize an air horn as the emergency signal. If the horn is heard, all campers should immediately report to the shelter for a head-count by their units. Units will notify the Camporee Staff if they are missing any youth and emergency measures will be taken from there. In the case of extreme weather, same shelter will be used as the gathering location.

Inclement Weather

Be Prepared. There is no rain date for the Camporee. All units should prepare for foul weather.

Guide to Safe ScoutingThe Guide to Safe Scouting guidelines will be followed at all times. Two registered adult leaders, or one registered leader and a parent of a participating Scout or other adult, one of whom must be 21 years of age or older, are required for all trips and outings. Appropriate adult leadership must be present for all overnight Scouting activities.

Off-Limit Areas

The following areas are off-limits during the Camporee: Wetlands and an other locations designated by the Camporee Staff.

General Restrictions

· Sheath knives, fireworks, pets, personal firearms, personal ammunition, personal bows/arrows, alcohol, and illegal drugs are prohibited in camp. Electronic games, radios, walkie-talkies, TVs and tape/CD/DVD/MP3 players, etc. are not permitted.

· Smoking: Anyone under 18 years old is prohibited from using tobacco in any form while at camp. Adults who smoke must do so out of sight of any youth members. Smoking is prohibited in any tent or building. Cigarette butts must be field stripped and placed in a trash receptacle. This includes E-cigarettes and Vaping products.

· Scouts are not permitted to roam through campsites during scheduled activities. Scouts are not permitted to leave the boundaries of the Camporee site. No riding in the back of pick-up trucks.

Uniforms

The Field Uniform (Class A) will be properly worn (shirts buttoned and tucked in) for the following events: check-in, check-out, and campfire. Scouts should wear their Activity Uniform (Class B) for Saturday’s competition events. Class B’s include: Scout shorts and/or pants (if the youth have them), along with either a unit T-shirt, or other Scouting T-shirt

Footwear

Close-toed shoes or boots are to be worn at all times in order to prevent foot injuries. We insist that everyone wear shoes at all times. Sandals that cover the toes and have heel straps are allowed. Flip-flops are not appropriate footwear at the Camporee and are prohibited.

Garbage Disposal

All refuse and trash will be placed in plastic garbage bags (provided by the unit) and taken with you when you leave camp.

Latrines/Bathrooms

Shower facilities are not available, porta potties will be provided for use during the Camporee.

Fires & Cooking

A Scout is careful with fire. All fires must be in an above-the-ground pit. Units are responsible for bringing their own fire pit. All fires must be kept in moderation. Lanterns can be used in the campsites if elevated off of the ground. All units should plan to cook using propane stoves or fully-contained charcoal grills elevated off of the ground. Dutch oven or charcoal cooking will be allowed if the charcoal is raised off the ground. Do not dig into the ground to form fire pits. For safety, you should establish a properly marked ax yard. The Camporee Staff will update units on the current fire policy (restrictions) at check-in.

Meals

Meals are the responsibility of each unit and no supplies will be provided by the Camporee Staff.

Leave No Trace

We will be practicing all seven principles of Leave No Trace during the Camporee. Trash receptacles will be provided for campers to discard waste appropriately in the program areas. Campsite trash/garbage should be disposed of by the unit.

Water

Water is available at the Large pavilion and units must bring their own water containers to transport water to their site for use. Scouts are recommended to carry their own water bottle during Saturday’s activities.

Taps

Scouts and adults are asked to observe quiet time after taps. Taps is at 10:30 pm nightly.

Changes/Revisions to Leaders’ Guide

Any changes or revisions made to the Camporee Leaders’ Guide will be distributed to the units registered. Final event schedules will be distributed at the Friday night Leaders’ Meeting.

Appendix A

2023 Three Rivers District Fall Camporee Schedule of Events

Friday, October 27, 2023

5:30 PM Camp opens; Check-in

9:00 PM – 10:00 PM Leaders’ Meeting Large Pavilion

10:00 PM Quiet Time

10:30 PM TAPS – lights out.

Saturday, October 28, 2023

7:00 AM Reveille and Breakfast in campsite

8:30 AM - 8:45 AM Morning Colors/Opening Ceremony – Camp Fire ring

9:00 AM - 12:00 PM *Activities

12:00 PM - 1:30 PM Lunch in campsite

1:30 PM - 4:30 PM *Activities

5:00 PM Evening Colors

5:00 PM - 6:00 PM Unit Activity time

5:30 PM - 7:00 PM Dinner (at your unit)

7:15 PM- 8:15 PM Troop or Treating Time

8:15 PM – 9:30 PM District Cracker Barrell - Large Pavilion

10:00 PM Quiet Time

10:30 PM TAPS – Lights Out

Sunday, October 29, 2023

7:00 AM Reveille and Breakfast in campsite

8:30 AM Scout’s Own Service -Flagpole

8:30 AM – 9:00 AM Morning Colors/Closing Ceremony/Awards

9:45 AM – 11:00 PM Break Camp/clean-up Campsite/Clean-up Assigned Program Area/Final Campsite Inspection/Check-out at Burton Center

12:00 PM Camp Closed

Note: Schedule subject to change