Scout fee includes all program/ merit badge fees, except for the Horsemanship Merit Badge, horse trail ride, and the ATV program.  Horsemanship and ATV fees must be paid at the time of merit badge signups.  Examples of program/ merit badge fees include but are not limited to, shooting sports tickets, merit badge “kits”, & merit badge program supplies (welding/ plumbing/ etc.).

Units must make their final payments for camp on or before May 1st, 2025. No refunds or overpayments or cancellations will be made after May 1st, 2024. The only exceptions are emergencies where units may be asked to provide documentation.

Scouts will receive the Early Bird discounted price of $370 per scout if paid in full on or before February 1st, 2025.  Webelos (or new Scouts) that join after the Early Bird Deadline may still receive the Early Bird fees if the unit paid fees on time.

Additional scouts added after the May 1st, 2024, deadline or participants not paid in full by the May 1st deadline will pay a $30 late fee per scout. The unit-paid fees are only transferable within the same unit.

No refunds of overpayment or cancellations will be made after May 1st, 2024.

Please note that we hire our staff and make equipment purchases based on the number of participants you have reserved with us. As we purchase equipment, supply food, and hire our staff those funds are no longer available for refunds.  Refunds will not be available for vacations, sports, band, events, summer school, school events, or changing one’s mind.

Refund requests will be considered on a case-by-case basis and must be submitted in writing. The request explaining the extenuating circumstances must be sent within 14 days of the scheduled reservation date. Any request concerning a medical illness must be accompanied by a doctor’s statement. If approved the money will be refunded to the entity paying the original fee within 30 calendar days of the approval. Requests must be sent to the council office at the Indian Nations Council, 4295 S Garnett Road, Tulsa, OK 74146.