Annual Health and Medical Record forms Parts A-C are REQUIRED to attend Winter Summit.

As this will be a short-term camp, we will have a shorter period of time to work on Merit Badges. The loose schedule for camp will be as follows:

Saturday (12/27) – check-in, set-up

Sunday (12/28) – merit badge classes (4 class periods)

Monday (12/29) – merit badge classes (4 class periods)

Tuesday (12/30) – make-up time, breakdown, check-out

We are looking to offer Eagle required merit badges along with elective merit badges. Eagle merit badge classes will be 3 hrs each day for a total of 6 hrs of class time. Elective merit badge classes will be 1.5 hrs each day for a total of 3 hrs of class time.

Merit Badge Instructor Request – Winter Summit

As part of our commitment to delivering a high-quality program, we are asking each attending troop to ensure that at least one adult leader is available to teach a merit badge class during Winter Summit.

If you are a registered Merit Badge Counselor and are willing to teach a class, please contact Lokahi Molale at lokahi.molale@scouting.org as soon as possible.

If you are an adult attending camp but not currently registered as a Merit Badge Counselor, we can facilitate a temporary approval specifically for Winter Summit. If you are interested in this opportunity, please reach out to Lokahi Molale at the same email address.

Your support is vital to the success of our program, and we greatly appreciate your willingness to share your time and expertise with our Scouts.

• Registration must be completed as a unit/troop.  Any individual or provisional registrations will be cancelled. 
• Troops will be providing their own food/meals (troop cook)
• Campsites will be assigned based on number of scouts/adults attending
• The minimum number a troop can register is 2 youth (within 2 years of age of each other) and 2 adults. This is for buddy system and 2-deep leadership
• All adults attending must be a registered leader with the troop
• Kilohana wall tents will be an additional charge of $30 per tent. There is a limited number of wall tents. It is on a first come, first serve basis.

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In preparation for Winter Summit 2025 at Aloha Council, Scouting America property, Camp Pupukea, a great deal of planning and purchasing takes place well in advance.

Deposit Policy: A per-Scout and adult deposit will be due at registration. Deposits are not transferable to cover another scout or adult, except in the case of a one-for-one new scout or adult replacement. This ensures funding is secured in advance and prevents last-minute cancellations from undermining the program.

Refunds: Individuals that cancel attendance to Winter Summit 2025 by November 1, 2025, may receive a refund of fees paid less the non-refundable deposit and a 15% administrative charge.  Any requests for refunds after November 1, 2025 are on a case-by-case basis.  No refunds will be issued after November 30.

Considerations for refunds: Military Service, family death, major medical, or other extenuating circumstances on a per case basis.

The refund will be applied to the original form of payment listed under the registration profile.

All cancellations must be submitted via email to camping104@scouting.org and will be reviewed by the Scout Executive.