Cub Run Chapter Fall Ordeal and Brotherhood Conversion
October 25 – 27, 2024

This page contains detailed information about the Ordeal weekend registration, preparation, and attendance.  Three to four of the following five sections may be applicable to you.  Please read all applicable sections fully.

• General Information for All Attendees
• Additional Info for Ordeal Candidates
• Additional Info for Brotherhood Candidates
• Additional Info for All Members by Role or Attendance Plans
• Health and Safety Requirements and Info for All Attendees

GENERAL INFORMATION FOR ALL ATTENDEES

Where: Camp William B. Snyder, 6100 Antioch Road, Haymarket, VA 20169

Questions:  Contact Mr. Bradyn Heck, BradynHeck91@gmail.com, 571.216.7658

Registration: Everyone attending any portion of the weekend must be registered and must do so online.  Registration options are explained in the sections that follow.  You’ll need your BSA ID to register.

Registration Closes: Wednesday, October 23, 2024, 11:59 pm.  

Check-In Location and Time:  Check in at Carroll’s Cottage (see attached map).  Check in time varies by role and attendance plans.  Find those times in the following sections.

Check-Out Location and Time:  Check out at Carroll’s Cottage.  Check-out time for the weekend is Sunday at 10:00 am.  If needing to depart earlier, inform the registrar upon check-in.  Check out before departing; don’t just leave.

Drop-off and Pick-up:  If getting dropped off and picked up, do so at Overflow Parking just downhill from Carroll’s Cottage (see attached map).

Parking:  If you’re driving yourself, drive to Overflow Parking just downhill from Carroll’s Cottage (see attached map) and inform the guide there that you’re parking for the weekend.  You’ll be directed to park in one of two areas.  If directed to cabin parking (see attached map), drive there to then unload and check in.  If directed to park in the Main Parking Lot (see attached map), drop your gear and then drive to Main Parking.  Return from there (see attached map) to then check in and recover your gear.

ADDITIONAL INFO FOR ORDEAL CANDIDATES

Ordeal Candidates from Chapters other than Cub Run:  You must arrange to attend this out-of-chapter Ordeal with your Chapter Adviser.  Your OA Unit Rep can connect you.  Or you can use the email address for your chapter listed under “Areas & Chapters” on the “Contact Us” page of the Lodge website (wipit470.org).

Ordeal Candidate Registration:  Register as “OA Ordeal Candidate.”

Ordeal Candidate Check-In Time: Check in Friday between 8:00 and 8:30 pm.  Arrive fed.

Ordeal Candidate Packing List: Pack for a camping weekend, less mess kit.  Bring your gear in two separate packs, duffels, and/or bags.  What you’ll need for Friday night either worn or packed for easy carrying are clothing appropriate for the overnight weather, sleeping bag and pad, tarp big enough to fit completely under and over yourself when lying down, insect repellent, headlamp or flashlight, and full water bottle.  What you’ll need packed separately for Saturday are clothing appropriate for dirty work (and the weather), work gloves, field uniform (Class A), tent, and lawn chair or camp chair/stool.

ADDITIONAL INFO FOR BROTHERHOOD CANDIDATES

If you’re eligible to convert to Brotherhood, you can do so this Ordeal weekend whether you join us for the whole weekend, just Saturday, or just the few hours of Brotherhood conversion activities.  When you register, be sure to check “Yes” about converting to Brotherhood so we know to have a Brotherhood sash for you.

You’re eligible to convert to Brotherhood if at least six months have passed since completing your Ordeal AND you’ve paid your 2024 Lodge dues.  If your dues are not current, pay your 2024 Lodge dues ASAP!  It can take a few days to post to your record for verification of your eligibility.

To prepare for conversion, read the “Brotherhood Membership” section of your OA Handbook ahead of time.  You’re welcome to arrive with your Brotherhood Challenge 5 letter in hand (i.e., prepared ahead of time).  Otherwise, bring a clipboard or paper pad to write on.

ADDITIONAL INFO FOR ALL MEMBERS BY ROLE OR ATTENDANCE PLANS

Elangomat:

• Register as “Elangomat,” for which you’ll need the password you were given.
• Pack like a candidate (see “Ordeal Candidate Packing List” above).  You may be sleeping in a cabin Saturday night, but don’t rely on that.  Bring that tent.
• Check in Friday at 6:00 pm.  Arrive fed.

Ordeal Staff:

• Register as “Amangamek-Wipit Lodge Member.”
• Pack for a camping weekend, less mess kit.  You may be sleeping in a cabin, but don’t rely on that.  Bring a tent.  Bring your field uniform (Class A), OA sash, and lawn chair or camp chair/stool.
• Check in Friday at 6:00 pm.  Arrive fed.

Non-staff Member Staying the Weekend or Either Night:

• Register as “Amangamek-Wipit Lodge Member.”
• Pack for a camping weekend or overnighter, less mess kit.  Bring your field uniform (Class A), OA sash, tent, and lawn chair or camp chair/stool.
• Check in Friday between 7:30 and 8:00 pm or upon arrival Saturday.

Member Staying Saturday:

• Register as “Amangamek-Wipit Lodge Member Day Attendee.”
• Dress for the weather, work, and ceremony (i.e., bring your field uniform [Class A] and OA sash).    Bring a lawn chair or camp chair/stool.
• Check in Saturday between 7:30 and 8:30 am.

Member Staying Only to Observe the Ordeal and/or Brotherhood Ceremonies and then Joining the Feast:

• Register as “OA Member Feast Only.”
• Wear your field uniform (Class A) and otherwise dress for the weather.  Bring a lawn chair or camp chair/stool.
  • Check in Saturday during the hour prior to the ceremony of interest.
  • The Brotherhood ceremony is scheduled for Saturday at 3:00 pm.
  • The Ordeal ceremony is scheduled for Saturday at 4:00 pm.
  • The Feast follows conclusion of the Ordeal ceremony.

Member Staying Only to Convert to Brotherhood  Not Participating in Anything Else (i.e., arriving just in time for Brotherhood activities and leaving right after the ceremony [i.e., not staying for the Feast]):

• Register as "Other"
• Wear your field uniform (Class A) and otherwise dress for the weather.  Bring , a clipboard or note pad to write on, and a lawn chair or camp chair/stool.
• Check in Saturday between 1:00 and 2:00 pm.

HEALTH & SAFETY REQUIREMENTS AND INFO FOR ALL ATTENDEES

Completed BSA Health & Medical Record Form is required. All candidates and members who attend the Ordeal MUST complete the Parts A & B medical form (attached).  This does not require a doctor’s signature.

BRING THE COMPLETED HEALTH & MEDICAL RECORD FORM WITH A PHOTOCOPY OF BOTH SIDES OF YOUR INSURANCE CARD TO THE ORDEAL.  IF YOUR FAMILY DOES NOT HAVE MEDICAL INSURANCE STATE "NONE".

You will be responsible for holding and administering your own medications.  Medications need to be in the original containers with your name, dosage requirements, and the correct amount of medication for the event. This includes over the counter drugs with a signed note from your parent/guardian with dosage and instructions on time to be taken. Place all containers in a zip-locked bag labeled with your name. If you need an inhaler or EpiPen you must keep these with you at all times.  Parents with concerns about their Arrowman keeping up with medications should discuss these with the camp health officer upon check-in.