Registration for the White Oak Spring Ordeal Weekend
and Brotherhood Conversion

STOP!!!

Before You Register Please Read the Lodge Code of Conduct

Please register for the event
Absolutely no walk-ins will be accepted

Date:  May 10-12, 2024 

Where: Cheltenham Youth Camp, 9201 Surratts Road, Cheltenham, MD  20623

American Legion Youth Camp 
Friday 05-10-24 6pm ET
to
Sunday 05-12-2024 10AM ET

Questions? Contact:

Registration: Mary Lou Gundersen - oagundersen@comcast.net, 301-869-5625
Chapter Adviser: Jeffrey Cohen - jeffrey.c.cohen@verizon.net, 301-775-7173
Chapter Staff Adviser: Max Schaeffner - Max.Schaeffner@scouting.org, 857-753-0277

Registration
- All registrations must be completed online
- Gather this information before starting your registration
     - BSA #
     - OA Chapter
     - Name
     - Address
     - Email (one that is read)
     - Phones
     - Allergies/medical/dietary restrictions
     - Volunteer Opportunities
     - Brotherhood conversion (if taking - your ordeal date will be no less than 6 months from date entered)

Late Fee begins:   Thursday, May 2, 2024   12:00 AM
Registration closes –  Wednesday, May 8, 2024   11:59 PM

Youth Transportation - If you are riding with someone other than your parent/guardian, provide the driver's name (if not known now/or changes - provide written permissions at check-in.)  If you do not have written permission, youth will not be permitted to leave with the driver. Carpooling arrangements should be based on current health/COVID protocols and guidelines.

Check-In Time:
You and your driver will need to come to the registration area and check-in. Driver stays on site until check-in is completed.
Candidates Check-In Time - Friday 6:30pm
Members and Elangomat Check-In Time - Friday at 6pm

Pick up Time:
Key: You must remain on the property until you are checked-out by the Adult Health & Safety Officer. You will receive your Heath Forms back as your ticket to leave.
Pick up time starts at 10am Sunday.
We need to off the property by 10:30am.

Notice to all candidates
All ordeal candidates that have been elected, you will receive a written invitation to attend the upcoming ordeal from your chapter.

If you are unable to participate in your chapter's ordeal, you must contact your chapter adviser or associate adviser to make arrangements before you register to attend another listed ordeal within NCAC.  https://wipit470.org/ordeal.html

Candidates selected as of January 1, 2023, will have 18 months from the date of election to complete their Ordeal. 

Candidates: No cell phones or electronic devices allowed (including smart watches.)

Notice to all members who are eligible for Brotherhood conversion:
If have been a member for 6 months (before November 11, 2023), you are now eligible to convert to Brotherhood.
Brotherhood class and ceremony will be held on Saturday.

Notice to all Order of the Arrow members
All active Order of the Arrow members are encouraged to register. An active Order of the Arrow member is:
- Currently registered with BSA and
- Lodge dues are paid through current year

If your dues are not current, you will need to pay them. (Candidate’s dues are included in the Ordeal costs.) 

Pay your annual dues online.   Dues are $20 

Additional Documents: 
See sidebar for all documents to be downloaded and completed. There are NO extra forms on site.

BSA Health & Medical Record Form required for all lodge/chapter events - Forms will returned unless stricter COVID-19 guidelines are re-established.
All Order of the Arrow members/candidates who attend the Ordeal MUST complete the current medical form.  (It is the first one on this page; it is used for activities of less than 72 hours. This does not require a doctor’s signature)  

Pre-Event Medical Screening Checklist form, completed, signed and must be stapled to the back of the medical form.

All medications need to be in the original containers with the Scouts' name, dosage requirements (containers will be returned), and with the correct amount of Medication for the weekend. This includes over the counter drugs with a signed note from Parent/Guardian with dosage and instructions on the time to be taken. Place all containers in a zip-locked bag labeled with the Scouts' name.  All medications shall be turned in during check-in.  If you use an inhaler or EpiPen, please bring a second one (Scout will carry one and the health center will hold the second.)

BRING THE COMPLETED HEALTH & MEDICAL RECORD FORM WITH A PHOTOCOPY OF BOTH SIDES OF YOUR INSURANCE CARD TO THE ORDEAL, IF THE FAMILY DOES NOT HAVE MEDICAL INSURANCE STATE "NONE".

If you have problems registering, contact Mary Lou Gundersen at 301-869-5625 or oagundersen@comcast.net
- Day of Event if you need to speak to someone call Mr. Jim Steinbach, 240-904-4195