Registration for the Potomac Spring Ordeal Weekend
and Brotherhood Conversion

STOP!!!

Before You Register Please Read the Lodge Code of Conduct

Please register for the event
Absolutely no walk-ins will be accepted

Date: April 12-14, 2024

Where:
Butler Montessori School
15951 Germantown RD., Darnestown, MD 20874

Questions? Contact:
Chapter Adviser: Josh Weber -  PotomacChapter@wipit470.org  808-295-8327
Associate Chapter Adviser: Jerry Beaulieu -  PotomacChapter@wipit470.org  301-633-4910
Registrar: Mary Lou Gundersen: oagundersen@comcast.net, 301-869-5625
Chapter Staff Adviser/District Director: Geoffrey Thomas - geoffrey.thomas@scouting.org, 301-961-6461

Registration
- All registrations must be completed online
- Gather this information before starting your registration
     - BSA #
     - OA Chapter
     - Name, Address,Email (one that is read), Phones
     - Allergies/medical/dietary restrictions
     - Volunteer Opportunities
     - Brotherhood conversion (if taking - your ordeal date)

Late Fee begins: Monday, April 1, 2024   12:00 AM
Registration closes: Monday, April 8, 2024   11:59 PM

**Will only Accept Youth Females if Adult Females register.  Youth females: Please check with Associate Adviser or Registrar before registering.

Youth Transportation - If you are riding with someone other than your parent/guardian, provide the driver's name (if not known now/or changes - provide written permissions at check-in.)  If you do not have written permission, youth will not be permitted to leave with the driver. Print, fill out, and bring with you Friday night the attached Transportation & Consent Form for our local service projects. Carpooling arrangements should be based on current health/COVID protocols and guidelines.

Check-In Time:
Candidates Check-In Time - Friday 6-7:30pm
Members and Elangomat Check-In Time - Friday starting at 4:00pm

Pick up Time:
Key: You must remain on the property until you are checked out by the Adult Health & Safety Officer.
Pick up time starts at 10am Sunday
We want to be off the property as soon as possible.

Notice to all candidates
All ordeal candidates that have been elected; you will receive a written invitation to attend the upcoming ordeal from your chapter.

If you are unable to participate in your chapter's ordeal, you must contact your chapter adviser or associate adviser to make arrangements before you register to attend another listed ordeal within NCAC.

Seneca Chapter - April 19-21, 2024
Lodge Ordeal - at Camp Snyder, Sabbath friendly - August 21-23, 2024

Candidates: No cell phones or electronic devices allowed.

Notice to all members who are eligible for Brotherhood conversion
If have been a member for 6 months (before October 12, 2023), you are now eligible to convert to Brotherhood.
Brotherhood class and ceremony will be held on Saturday.

Notice to all Order of the Arrow members
All active Order of the Arrow members are encouraged to register. An active Order of the Arrow member is:
- Currently registered with BSA and
- Lodge dues are paid through current year

If your dues are not current, you will need to pay them.

Pay your annual dues online at https://wipit470.org/dues.html.  Pay by March 31, 2024 and dues are $16.  Dues are $20 after that date. (Candidate’s dues are included in the Ordeal costs.) 

Additional Documents: 
See sidebar for all documents to be downloaded and completed.

BSA Health & Medical Record Form required for all lodge/chapter events - Forms will returned unless stricter COVID-19 guidelines are re-established.
All Order of the Arrow members/candidates who attend the Ordeal MUST complete the current medical form.  (It is the first one on this page; it is used for activities of less than 72 hours. This does not require a doctor’s signature)  

Pre-Event Medical Screening Checklist form, completed, signed and must be stapled to the back of the medical form.

All medications need to be in the original containers with the Scouts' name, dosage requirements (containers will be returned), and with the correct amount of Medication for the weekend. This includes over the counter drugs with a signed note from Parent/Guardian with dosage and instructions on the time to be taken. Place all containers in a zip-locked bag labeled with the Scouts' name.  All medications shall be turned in during check-in.  If you use an inhaler or EpiPen, please bring a second one (Scout will carry one and the health center will hold the second.)

BRING THE COMPLETED HEALTH & MEDICAL RECORD FORM WITH A PHOTOCOPY OF BOTH SIDES OF YOUR INSURANCE CARD TO THE ORDEAL, IF THE FAMILY DOES NOT HAVE MEDICAL INSURANCE STATE "NONE".

IMPORTANT NOTICE
If you arrive without your required health records or you are not in compliance with the County and BSA COVID-19 regulations and masking (at the time of the event); you will not be allowed to participate in the ordeal and will not receive a refund.

If you have problems registering, contact Mary Lou Gundersen at 301-869-5625 or oagundersen@comcast.net
- Day of Event call Jerry Beaulieu - 301-633-4910

Check out our calendar at https://potomac.wipit470.org/