Registration for the White Oak July 2022 Ordeal Weekend

and Brotherhood Conversion

STOP!!!

Before You Register Please Read the Lodge Code of Conduct

Please register for the event
Absolutely no walk-ins will be accepted

Date: July 22-24, 2022

Where:
Hallowood Retreat and Conference Center
7300 Banner Road, Dickerson, MD 20842

Key:
We will be in compliance with Montgomery County, Frederick County and BSA COVID-19 regulations and masking requirements at the time of the event.  You will be informed prior to arriving what current expectations will be enforced.  If you are not in compliance, you will not be permitted to attend the event - No refunds.

Questions? Contact:
Associate Adviser/Registrar: Mary Lou Gundersen: oagundersen@comcast.net, 301-869-5625
Chapter Adviser: Mark Verschell - tkpkuc@icloud.com, 240-723-6656
Chapter Staff Adviser: Max Schaeffner - max.schaeffner@scouting.org, 857-753-0277

Registration
- There will be a maximum of 100 attendees.
- All registrations must be completed online (Log in as a Guest)
- Gather this information before starting your registration
     - OA # (contact your Chapter Advisor if you don’t know this)
     - BSA #
     - OA Chapter
     - Name, Address, Email (one that is read), Phone (home, cell, etc.)
     - Allergies/medical/dietary restrictions
     - Volunteer Opportunities
     - Brotherhood conversion (if taking - your ordeal date)

Youth Transportation - Due to COVID restrictions, carpooling will be based on current regulations and guidelines.
If you are riding with someone other than your parent/guardian, provide the driver's name (if not known now/or changes - provide written permissions at check-in.)  If you do not have written permission, youth will not be permitted to leave with the driver. 

The Basic Registration fee ends on July 19, and the late fee starts on July 20.
Registration closes - July 21

Check-In Time: (Please remain in your car):
General Check-In Time - Friday 6-8:00 pm
Elangomat Check-In Time - Friday at 5:30 pm 

Pick up Time:
Key: You must remain on the property until you are checked out by the Adult Health & Safety Officer.
Pick up time starts at 10am Sunday.
We need to off the property by 10:30am.
Remain in your cars when you pick up your Scout - they will come to you.

Notice to all candidates
All ordeal candidates elected during the previous two years (July 22,  2020, to June 1, 2022) should have received a written notice confirming their candidacy and an invitation to attend the upcoming ordeal from their chapter.

Accommodations for female youth candidates are available at this ordeal.

If you are unable to participate in your chapter's ordeal, you must contact your chapter adviser or associate adviser to make arrangements before you register to attend another listed ordeal within NCAC.
Find Your Ordeal

You have two years from the date of your election to complete your ordeal.

Candidates: No cell phones or electronic devices allowed.

Notice to all Order of the Arrow members
All active Order of the Arrow members are encouraged to register. An active Order of the Arrow member is:
- Currently registered with BSA
- Lodge dues are paid through the current year

If your dues are not current, you will need to pay them.
Pay your annual dues ($16) online. (Candidate’s dues are included in the Ordeal costs.)

Pay your annual dues online.   Dues are $16. (Candidate’s dues are included in the Ordeal costs.)

Notice to all members who are eligible for Brotherhood conversion
If have been a member for 6 months (before January 22, 2022), you are now eligible to convert to Brotherhood.
Brotherhood class and ceremony will be held on Saturday.

Additional Documents: 
See sidebar for all documents to be downloaded and completed.
Bring a signed copy of the Lodge Code of Conduct

BSA Health & Medical Record Form required for all lodge/chapter events - Forms will returned unless stricter COVID-19 guidelines are re-established.
All Order of the Arrow members/candidates who attend the Ordeal MUST complete the current medical form.  (It is the first one on this page; it is used for activities of less than 72 hours. This does not require a doctor’s signature)  

Pre-Event Medical Screening Checklist form, completed, signed and must be stapled to the back of the medical form.

For Youth under 21:  All medications need to be in the original containers with the Scouts' name, dosage requirements (containers will be returned), and with the correct amount of Medication for the weekend. This includes over the counter drugs with a signed note from Parent/Guardian with dosage and instructions on the time to be taken. Place all containers in a zip-locked bag labeled with the Scouts' name.  All medications shall be turned in during check-in.  If you use an inhaler or EpiPen, please bring a second one (Scout will carry one and the health center will hold the second.)

BRING THE COMPLETED HEALTH & MEDICAL RECORD FORM WITH A PHOTOCOPY OF BOTH SIDES OF YOUR INSURANCE CARD TO THE ORDEAL, IF THE FAMILY DOES NOT HAVE MEDICAL INSURANCE STATE "NONE".

IMPORTANT NOTICE
If you arrive without your required health records or you are not in compliance with the County and BSA COVID-19 regulations and masking (at the time of the event); you will not be allowed to participate in the ordeal and will not receive a refund.

If you have problems registering, contact Mary Lou Gundersen at 301-869-5625 or oagundersen@comcast.net
- Day of Event call 240-723-6656 - Mark Verschell