Sully Chapter Fall Ordeal & Brotherhood Conversion

October 22-23, 2021

GENERAL INFORMATION

Where: Camp William B Snyder, 6100 Antioch Rd, Haymarket, VA 20169

Questions? Contact Mr. Eric McDonnell, eric_mcdonnell@hotmail.com, 571-239-0423

Registration:  All registrations must be completed online. No walk-ins accepted. Gather the following information before starting your registration:

- OALM# (not required for Ordeal candidates),
- BSA ID#,
- Brotherhood eligibility, and
- Allergies/medical/dietary restrictions

Registration closes: Thursday, October 21 at 11:59 pm

Check-In Times:

- Ordeal Staff & Elangomats:  Friday, 10/22, 6:00 pm
- Weekend Members (non-staff):  Friday, 10/22, 7:30 – 8:00 pm
- Ordeal Candidates:  Friday, 10/22, 8:00-9:00 pm
- Day Only Members:  Saturday, 10/23, 7:30-8:30 am
- Brotherhood Conversion Only Members:  Saturday, 10/23, 11:00 – 11:30 am
- Feast Only Members:  Saturday, 10/23, Noon – 2:00 pm 

Check-In Location: Carroll’s Cottage (see Camp Snyder map)   Upon entering Camp Snyder, turn left into parking lot, go to far end of lot, and follow the gravel road to cabins area.

Check Out Time: Saturday at 7:00 pm

ADDITIONAL INFO FOR ORDEAL CANDIDATES AND PARENTS

Sully Chapter Ordeal Candidates:  You should have received an invitation to attend this ordeal.

Non-Sully Chapter Ordeal Candidates: You need to have arranged your attendance at this out-of-Chapter Ordeal with your Chapter Adviser.

Ordeal Candidate Parents Information Opportunity:  Parents of candidates are invited to attend an information session to learn about the Order of the Arrow at 9:00 pm Friday.  Session will be outdoors.  Dress appropriately and bring flashlight and lawn chair (at your option).

Ordeal Candidate Packing List: Bring your gear for the weekend in two separate packs, duffels, and/or bags.  What you’ll need for Friday night either worn or packed for easy carrying:  mask, clothing appropriate for the overnight weather, sleeping bag, tarp big enough to fit completely under and over yourself when lying down, insect repellent, headlamp or flashlight, and full water bottle.  What you’ll need for Saturday: extra mask, clothing appropriate for dirty work (and the weather), work gloves, field uniform (Class A), and lawn chair or camp chair/stool.

ADDITIONAL INFO FOR MEMBERS BY ROLE AND REGISTRATION TYPE

Elangomats: Members serving as Elangomats for the Ordeal candidates should have been pre-arranged with the Ordealmaster (ordealmaster@oasullychapter.org) or Chapter Adviser. You’ll need a password to register.  Pack like a candidate (see above).  Arrive fed.

Ordeal Staff and other Weekend Members: Come prepared as you would for a camping weekend.  You’ll need a tent.  Everyone is sleeping outside.  Bring a lawn chair or camp chair/stool.  Arrive fed.

Day Only Members:  Members are welcome to come join the candidates in service, ceremony, and fellowship.  Dress for the weather, work, and ceremony (i.e., bring your sash).  Have a mask.  Bring a lawn chair or camp chair/stool.

Brotherhood Conversion Only Members: Sully Chapter Ordeal members eligible for conversion to Brotherhood should have received an invitation to convert.  If you’re eligible, but didn’t receive an invitation, either you haven’t paid your 2021 Lodge dues or we don’t have your current email address.  If a matter of not having paid your dues, do that ASAP.  It can take a few days to post to your record for verification.  To prepare for conversion, you’re encouraged to read the “Brotherhood Membership” section of your OA Handbook ahead of time.  You’re further encouraged to arrive with your Brotherhood Challenge 5 letter in hand (i.e., prepared ahead of time). Otherwise, bring a clipboard or paper pad to write on.  Wear your field uniform (Class A).  Bring a lawn chair or camp chair/stool.

Feast Only Members:  Members are welcome to attend just the Brotherhood and/or Ordeal ceremonies and join the resulting new members for dinner (not quite a feast this time).  Bring a lawn chair or camp chair/stool.  Saturday (10/23) ceremonies are scheduled 1:00 for Brotherhood and 3:00 for Ordeal.

HEALTH & SAFETY REQUIREMENTS AND INFO FOR ALL

Completed BSA Health & Medical Record Form is required. All candidates and members who attend the Ordeal MUST complete the medical form. (This does not require a doctor’s signature.)

BRING THE COMPLETED HEALTH & MEDICAL RECORD FORM WITH A PHOTOCOPY OF BOTH SIDES OF YOUR INSURANCE CARD TO THE ORDEAL.  IF THE FAMILY DOES NOT HAVE MEDICAL INSURANCE STATE "NONE".

Scouts are responsible for holding and administering their own medications.  Medications need to be in the original containers with the Scouts' name, dosage requirements, and with the correct amount of medication for the event. This includes over the counter drugs with a signed note from parent/guardian with dosage and instructions on time to be taken. Place all containers in a zip-locked bag labeled with the Scout’s name. Scouts needing an inhaler or EpiPen must keep these with them all times.  Parents with concerns about their Scout keeping up with medications should discuss these with the registrar upon check-in.

COVID-19 Precautions.  Before departing to attend the Ordeal, screen yourself using the Pre-event Medical Screening Checklist.

• If you answer ‘YES’ to any of the questions on the attached screening checklist, stay home.
• If you or anyone in your household have any of the COVID-19 symptoms on the screening checklist, stay home.
• We will follow COVID protection guidelines from CDC, Prince William Health District, Council, and Lodge.
• Masks will be required when indoors (e.g., rest rooms, cabins).  Masks will be required outdoors when social distancing cannot be maintained (e.g., close service work, ceremonies).

Cancellation Policy: Refunds for events with fees of $25.00 and over may be granted (less 15% handling fee) for the following reasons: sickness (with physician's statement), relocation, or death in the family.  If the event fees are under $25.00 per person, there will be no refunds and the fees cannot be credited toward another event.  Refund requests must be submitted in writing to the Chapter Adviser and acknowledged.

 I Acknowledge that I will abide by the Lodge Code of Conduct - Available under Attachments on the right side