Registration for the Potomac Highlands Area

(Seneca, Potomac, White Oak, Frederick and Loudoun Chapters)
Fall Ordeal Weekend
and Brotherhood Conversion 

Before You Register Please Read the Lodge Code of Conduct

Please register for the event
Absolutely no walk-ins will be accepted

Date: October 24-26, 2025
There will be a Total maximum of 100 attendeesallowed on the property.

Where:
Hallowood Retreat and Conference Center
7300 Banner Road, Dickerson, MD 20842

Cost:
Candidate - $68  (includes OA dues, all food for the weekend, Ordeal Sash, OA Handbook, Amangamek-Wipit Flap Patch)
OA Member Participant (two day) - $33
OA Member Day Participant (one day) - $23

Registration closes - October 20, 2025 @ 11:59pm or when property has reached its limit

If all slots are full, contact Mrs. Gundersen before registering. There will be a waiting list, you are not guaranteed a spot by being on this list.

Prerequisites
Candidate and parent/guardian information meeting
All Candidates and a parent/guardian are required to attend.  The Zoom link will be provided once you register.
October 22nd 7:30-8:30pm (Zoom)

IMPORTANT NOTICE (this applies to everyone who is on site at anytime)
If you arrive without your required printed health forms, proof of  insurance or you are not in compliance with the current health regulations; you will not be allowed to participate in the ordeal and will not receive a refund. 

Questions? Contact:
Associate Adviser/Registrar: Mrs. Mary Lou Gundersen: oagundersen@comcast.net, 301-869-5625
Potomac Highlands Area Adviser: Mr. Dan Golding: dgolding@gmail.com,  703-868-2051

Admin...

To Register:
- click on the registration button on the right
- click on Continue as Guest (you don't need to have an account)

Registration is restricted to units from the Potomac Highlands Area. (Frederick, Loudoun, Potomac, Seneca, White Oak) until October 1st

Please refer to the right side bar for additional information.

In addition, on the registration form: please let us know if you have any physical limitations, special dietary or medical needs so we can be prepared before the ordeal begins.

All participants will receive an email, sent to all provided email addresses indicated on your registration form, by October 23 with additional information.

Registration
- All registrations must be completed online
- Complete your First and Last Name as it is on your membership card
- Put in your real Member ID (Contact Mrs. Gundersen if you don't know your number)
- All remaining fields in Red must be completed since they are required

- Gather this information before starting your registration
     - Scouting America Member ID (BSA #)
     - District
     - Name
     - Address
     - Email (one that is read)
     - Phones
     - Allergies/medical/dietary restrictions
     - Volunteer Opportunities
     - Brotherhood conversion (if you took your ordeal on or before April 26, 2025 you are eligible.)

Required Paperwork - All must be printed and turned in upon arrival/check-in to the ordeal:
Complete and bring the Annual Health and Medical Record (Parts A, B1 and B2 - this is NOT signed by a doctor) and a copy of the front and back of your insurance card to the event.

Youth Transportation - If you are riding with someone other than your parent/guardian, provide the adult driver's name (if not known now/or changes - provide written permissions at check-in.)  If you do not have written permission, youth will not be permitted to leave with the adult driver. Carpooling arrangements should be based on current health protocols and guidelines.
 

Check-In Time:
You and your driver will need to come to the registration area and check-in. Driver stays until check-in is completed.
Required Items - All paperwork must be printed and turned in upon arrival/check-in to the ordeal. Along with all medication for the weekend.
Candidates Check-In Time - Friday 6-7:30pm
Members and Elangomat Check-In Time - Friday at 5:30pm

Pick up Time:
Key: You must remain on the property until you are checked-out by the Adult Health & Safety Officer. You will receive your Heath Forms back as your ticket to leave.
Pick up time starts at 10am Sunday.
We need to off the property by 10:30am.

Candidates have 18 months from the date of election to complete their Ordeal. 

Candidates: No cell phones or electronic devices allowed (including smart watches)

Everyone: No knives

Notice to all members who are eligible for Brotherhood conversion:
Brotherhood class and ceremony will be held on Saturday.

Notice to all Order of the Arrow members
All active Order of the Arrow members are encouraged to register. An active Order of the Arrow member is:
- Currently registered with Scouting America and
- Lodge dues are paid through current year
- If your dues are not current, you will need to pay them. (Candidate’s dues are included in the Ordeal costs.)
- Pay your annual dues online.  Dues are $20.

Additional Documents: 
See sidebar for all documents to be downloaded and completed. There are NO extra forms on site.

Scouting America Annual Health & Medical Record form (Parts A, B1 and B2 - this is NOT signed by a doctor) is required for all Lodge/Chapter events - Forms will returned as part of the check-out process.

All participants who attend MUST
- Complete the current medical form,
- Bring a printed copy for submission (It is the first one on this page; it is used for activities of less than 72 hours.),
- Bring a copy of your insurance card front and back, and
- Read and bring a signed copy of the Lodge Code of Conduct

All medications need to be in the original containers with the Scouts' name, dosage requirements (containers will be returned), and with the correct amount of Medication for the weekend. This includes over the counter drugs with a signed note from Parent/Guardian with dosage and instructions on the time to be taken. Place all containers in a zip-locked bag labeled with the Scouts' name.  All medications shall be turned in during check-in.  If you use an inhaler or EpiPen, please bring a second one (Scout will carry one and the health center will hold the second.)

BRING THE COMPLETED HEALTH & MEDICAL RECORD FORM WITH A PHOTOCOPY OF BOTH SIDES OF YOUR INSURANCE CARD TO THE ORDEAL, IF THE FAMILY DOES NOT HAVE MEDICAL INSURANCE STATE "NONE".

If you have problems registering, contact Mrs. Gundersen at 301-869-5625 or oagundersen@comcast.net
- Day of Event call 703-868-2051 (Mr Golding)